10 Ways To Manage Your Time Better
Hi guys, here I will present another post on 10 ways to manage your time better.
- Pomodoro Technique
Pomodoro technique was established by Francesco Cirillo in the 1980s. This technique says that we should take a break of 5 minutes every 30 minutes, which is called a Pomodoro. The objective is to cool down our minds. If you are working for 25 minutes regularly, then for the next 5 minutes you should take a break. In those 5 minutes, you can just walk around, have water, take a nap, but don't use your phone. The idea is to don't tire your eyes again. You should try to calm yourself down and not entertain.
The inventor also found in his study that if you take a long break, say 20 to 25 minutes, after having 4 consecutive pomodoros, your brain will work at its peak productivity.
2. The 3–3–3 method
This method says that every individual should manage their task in such a way that you should do uninterrupted work for 3 hours, then you should do 3 small but important task, and lastly 3 maintenance tasks.
Research shows that this method helps you to perform the tasks in a flow. 3 hours you work well, then 3 small tasks (which won't take much time), and lastly which you can get over quickly. This technique can be applied twice a day but ideally, it should be on since you are already working productively for 3 hours.
3. The 2-minute rule
This concept originated from “Getting Things Done” by David Allen. This rule says that every task that takes 2 minutes or less than 2 minutes should be done as early as possible.
You must have witnessed that our mind is required with several small tasks which should not take more than 2 minutes. The idea is to complete those tasks as early as possible so that brain efficiency can be utilized for other essential tasks that require more attention.
Don't put the small task on your to-do list, just get it done.
4. Eisenhower Matrix
The Matrix above has four quadrants highlighting do, decide, delegate, and delete. The “do” task is urgent which you have to do it now. “Decide” tasks is important but not very urgent, for example, doing exercise, meditation, reading books, etc. “Delegate” is not important but needs to be completed urgently. “Delete” is neither important nor urgent.
Your priority should be the “do” task because it needs to be completed quickly. At the same time, remove the task in the “delete” quadrant because they are only giving you the feeling of busyness.
The objective of this matrix is to prioritize all the tasks of the day.
5. The A-B-C-D-E Method
This method is similar to the previous one, where A means the most important task and E means the least important. The
A- Most Important- help in your growth and must be done instantly
B- Mildly Important- mildly helps in growth but doesn't need to be done instantly
C- Nice To Do- not very important but can be completed later
D- Delegate- these tasks can be assigned to someone else
E- Eliminate- these are useless tasks
6. The 80–20 rule
Also known as the Pareto principle, this rule says that 80% of the outcome is determined by 20% of the efforts. For example, if you have to do 5 tasks in a day, then one of the tasks is going to determine 80% of the outcome and that is the task you should focus and concentrate on.
7. The GTD Methodology
GTD means Getting Things Done. This is a three-step process:
a. Capture the tasks you have to do within the specific time period.
b. Clarify the meaning says what specifically you have to do.
c. Organize them or categorize them.
d. Reflect on the progress
e. Engage with action
Once you are done with the process, you should put a time-specific remainder to every task and observe how efficiently you are able to handle the progress of the task.
You will also get to know the obstacles in between, and the measures that can help you to remove them.
8. The Kanban Process
This is a visual tool that divides the task into three sections: to-do, doing, and done.
to-do means the task you have to do
doing means the tasks that are still in progress
done means the tasks which are already completed
You have to constantly shift the tasks between various sections based on their completion.
9. The 5–25 rule
This rule says that you should prepare a list of all the tasks that you have to complete. Once you are done with the listing of tasks, select the 25 most important of them and arrange them in decreasing order starting from the important ones to the least important ones. After this, you should pick the top 5 tasks. Those five tasks will determine 80% of your outcome.
10. Time Blocking Method
This method says that you should schedule your hours out of a day or week so that you can focus during that time. For instance, you are highly productive from 8 a.m. to 10 a.m. This means the most important tasks will be completed from morning 8 a.m. to 10 a.m. Then from 10 a.m. to 11 a.m., you can focus on doing the tasks which does not require much effort or concentration. Then from 11 am to 12 noon, you can attend meetings. Similarly, you can plan for the entire day.
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